OverviewGoogle Groups is a service for the members of a group to collaborate via email and the group's posting webpage. This page contains User Guidelines for working with Google Groups.
ORG-specificThe organization (ORG) has deployed this service in the following specific manner to address our requirements.
Getting StartedPrerequisitesIt is NOT necessary to have a Google Account to join and participate as a member in a Google Group. However you will be limited to email interactions, and will not have access to the website resources. Note that other services that we host using Google Apps may have restricted access to their content with permission shared via group membership. Therefore to access any such services (including a Google Group page), you must have a Google Account and must be logged into the account to access the content. Refer to User Help -> Accounts for help with account options.
It will be typical for our groups to require that you be a group member in order to post messages. If you would like to join a group follow the instructions below.
Initial SetupHow to join a Google GroupIf you see a group listed on the organizations website and you want to join, you may do one of the following:
Email Delivery OptionsAs a member of a Google Group you can select how you want group updates delivered:
Adjusting Memberships LaterManaging Memberships – you can manage your group membership settings (such as changing your email delivery option) centrally for several groups on these pages:
Or for a individual group, when you are on the group's webpage, select the My Setting (in the top right) and select 'Membership and email settings'. How to UnsubscribeIf you would like to terminate your membership in a group, you may do this via email or from the group webpage. To remove yourself from <xyz-group>:
UsingSome tips for participating in the Group. Posting MessagesDepending on the settings for each Google Group, all members may be permitted to post messages to the group and reply to the entire group. However, some groups may restrict the ability to post messages, limiting it to group managers. Similarly the ability to reply to the entire group may also be restricted.
Posting via EmailTo post via email, send a message to: <group-name>@orgname.com. Since most groups will require you to be a member to post a message, you will need to send the email from the account that you used to join the group. Posting via Group WebpageYou can also post messages while visiting the Group webpage:
Google Groups WebpageEach Google Group has a webpage that you may access when you are logged into your Google Account. To access Google Groups either:
Note that a Google Group may also be embedded into another webpage. The embedded gadget provides users with much of the same functionality as the Google Groups webpage.
Group PermissionsAs a member of a group you are implicitly granted the group's permissions to access items (to which the group has been granted permission). These can include: calendars, drive files, sites, and photo albums. Calendar Invitations to GroupsGroups can be invited to Calendar events.
Key points:
Learn MoreNote: Google Groups is typically deployed in a fairly basic configuration, however it can be targeted for predominantly email, predominantly websites, internal teams, Q & A sites, etc. There are many settings available to the group owner to tune the group's behavior.
Here are some links to Google Help and Learning for this service:
Additional Google Apps help and learning resources are listed on our Google Apps Help page.
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